T-Solutions, Inc. Recruiting Team

Administrative Assistant

Job Locations US-CA-San Diego
Posted Date 2 months ago(2/3/2020 8:50 AM)
ID
2020-2377
# of Openings
1
Category
Administrative/Clerical

Overview

T-Solutions is the company people want to work for and work with when seeking global services and innovative solutions. We employ highly qualified and uniquely skilled professionals who are committed to providing services with integrity. We are the preferred partner to deliver excellence and to enrich our clients, employees and communities.

 

Who We Are

T-Solutions creates exceptional, responsive solutions to complex challenges for our global clients in the field of government contracting.  We are an innovative, agile provider of specialized, technical solutions and an exceptional cache of capabilities that enable mission-critical operations and decision making. We provide the expertise and guidance needed to help customers succeed in today’s era of defense, security, maintenance engineering, logistics, and business transformation. Our core competencies are aligned with the current needs of our customers; and those competencies anticipate and facilitate work with our customer to address their future needs. We are continually striving to adapt emerging and proven technologies to further enhance the abilities of our customers and partners.

 

Career Opportunity

T-Solutions is currently seeking candidates to provide administrative assistant to support Naval Information Warfare Center Pacific Corporate Operations. The ideal candidate will be excellent responsiveness and the ability  to hold themselves accountable. This candidate will help coordinate and set up meetings for senior level staff. The ideal candidate will have experience with military or government protocol. This position is contingent upon award of additional tasking being sought by the customer.

Responsibilities

The candidate shall perform various administrative support tasking throughout the program office to ensure that the program and personnel are able to complete operational tasks and have the resources necessary to complete them. This includes executive administrative support performing the following:  

  • Prepare correspondence and documents IAW Navy/Center guidelines
  • Review and finalize correspondence/documents prepared by others IAW Navy and NIWC Pacific guidelines;
  • Respond to non-technical requests for information which can be satisfied from references, records, files or professional knowledge;
  • Receive telephone calls and greet visitors ascertaining nature of their call or visit;
  • Manage contact lists;
  • Coordinate the scheduling of Division conference rooms;
  • Prepare and disseminate visit requests using Joint Personnel Adjudication System (JPAS) and Total Workforce Management System (TWMS);
  • Assist in preparation of presentation and briefing materials;
  • Support teams on special projects/tasks;
  • Take meeting notes and distribute to proper personnel;
  • Assist personnel with domestic and foreign travel arrangements using the Defense Travel System (DTS) IAW Joint Travel Regulations;
  • Perform timekeeper functions in Navy Enterprise Resource Planning (N ERP) system;
  • Maintain and update records and files;
  • Maintain/update specified websites with provided content
  • Assist in coordination and completion of data calls;
  • Manage office supplies and printers and provide input for restocking;
  • Serve intermittently in the Division Office, when Division Assistant is unavailable;
  • Generate and review travel authorization/vouchers;etc.

Qualifications

Requirements:

  • Bachelor's degree or 4 years of relevant experience
  • Strong Microsoft Office Suite Skillset (specifically Excel and PowerPoint)
  • Experience updating information on Intranets
  • Military Protocol Experience (O-6 and above)
  • Ghost Writing Emails for Senior Staff Members
  • Ability to Multitask
  • One (1) year of administrative support experience. Perform a variety of clerical and administrative work requiring exercise of independent judgment.
  • Active Secret Clearance

 

T-Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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